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Opportunity Details

Executive Assistant to BU President

Posted: 2019-03-06
Location:
United Kingdom, London
About the role:
At the heart of our dynamic global growth is a simple belief: nothing should come between incredibly talented people and an accelerated career.

That’s why we dream big. Why we look to the future, not the past. Why we value talent over title. And why we hire people that can be better than ourselves.

At AB InBev you’ll join a driven team that shares your desire to grow, your courage to challenge and commitment to act. In return, we’ll reward your achievements.

Are you a fast learner, curious and are constantly striving to be better? Looking for a new opportunity as an Executive Assistant in the FMCG industry? Want to learn from a diverse group of people in an extremely exciting and face-pace environment? This might be the right role for you!

The opportunity is here. Make it yours!

Executive Assistant to BU President

Purpose of the Job

To undertake and work independently on  a wide range of administrative and general support duties for the BU President and Mancom in the UK 
To act as the primary point of contact for senior level internal and external stakeholders on a daily basis

Main responsibilities & activities
  • Diary Management – Meticulous control, maintenance and execution of calendars, planning meetings and appointments with high degree of autonomy, ensuring most efficient planning in terms of time, costs and priorities + Independently resolves agenda conflicts
  • Travel Arrangements - manage and control often complex international and domestic travel, ensuring whole package comes together (mindful of cost management guidelines)
  • Problem Solving – Proactively prioritise and follow up on a wide range of topics and follow through to a seamless conclusion wherever possible
  • Administrative Support – Field calls, emails, general correspondence and enquiries and take appropriate action with the objective to save time.  Preparation of  documentation – i.e. presentations, letters, spreadsheets etc.
  • Meetings – Schedule meetings (including notification of dates, times, location of meetings) to all attendees and advising attendees of any changes well in advance. Compile and issue meeting agendas, where applicable, at least two working days prior to the meeting and issuing minutes within three working days
  • Team Support – Continuous support of immediate team, involvement in recruitment scheduling as and when required
  • Events – support the teams to organise and facilitate events, projects and any people related initiatives  
  • People team – Supporting the team and assist with adhoc general ticketing queries as and when required
  • Expenses – submit corporate credit card expenses on behalf of the department heads
The list above is not exhaustive and other secretarial duties may need to be fulfilled as requested by the department heads.

Budget:
  • Keep track of expenditures relating to all UK and International Travel 
  • Check cost centre bookings relating to conferences & other events and request corrections
  • Keep record of contractual agreements with Associated Bodies, raise Purchase Orders when required / ensure approval by relevant superior
  • Check invoices against agreements and resolve any issues with Suppliers and / or internal Supplier Finance department
  • Book all hotel, transport and on occasion, travel arrangements according to the cost management policies.  Keep record of all costs and ensure final invoices are correct before payment is processed
  • Ensure financial procedures are followed within the department
About the candidate:
Qualifications, Skills and Experience required in the role

Personal Competencies:
  • Excellent organisational skills: provide efficient and professional support the department heads
  • Ability to multi-task (priority management and time management skills)
  • Excellent oral and written communication skills (communicate with diverse range of internal 
  • and external stakeholders and other key contacts)
  • Assertive and diplomatic
  • Discreet and able to deal with extremely confidential information 
  • Negotiating and influencing skills
  • Independent, proactive and open for innovative solutions
  • High level adaptability and flexibility
  • Team Player
  • Active listener
  • Build good relationships and networks
  • Committed and enthusiastic
  • Drive for quality and attention to detail
Technical Competencies:
  • Computer literacy:  good level of Word, Power Point, Excel, Outlook email system
  • Internet: to be able to quickly find the required information on the internet / conduct research relating to specific assignments
  • High level of written and verbal business English
  • Previous experience working as a PA is desirable but not essential
  • RSA / equivalent Secretarial Qualifications or working towards these are desirable but not essential
About the Company

We are AB InBev. Committed to driving growth that leads to better living for more people, in more places. Through brands and experiences that bring people together. Through our dedication to brewing the best beer with the best ingredients.  And through our commitment to helping farmers, retailers, entrepreneurs and communities grow. We are building a company to last. Not just for a decade, but for the next 100 years. Through our brands and our investment in communities, we will bring more people together, making our company an integral part of our consumers’ lives for generations to come.
Our brewing heritage dates back more than 600 years, spanning continents and generations. From our European roots at the Den Hoorn brewery in Leuven, Belgium; to the pioneering spirit of the Anheuser & Co brewery in St. Louis, US;  and  the creation of the Castle Brewery in South Africa during the Johannesburg gold rush. Now, with operations in over 50 countries, and our brands sold in over 100, we are truly a world leader, and our diverse portfolio of well over 400 beer brands includes global brands Budweiser®, Corona® and Stella Artois®.